If you are hosting your party in the great and beautiful outdoors, then the best way to have some privacy is with a tent. If you’re looking for ways how to get your hands on a tent for the party and what to know before contacting party tent rentals, then keep on reading.

Figure Out The Event

Before you decide on the type of tent you want to get for your party/event, you want to ask yourself: What kind of event is this? Is it just a get-together party? Is it a children’s birthday party? Is it someone’s anniversary? “Party” is a general term and the type of party will determine the amount and nature of the guests attending. This is why you need to figure out what kind of event you are hosting.

Scope Out The Guests

The next important thing to figure out is the number of guests who will be attending the party. This is an important thing to do, before renting a tent, because you want to get a tent that accommodates all of the guests, without feeling too cramped.

You also don’t want to get a tent that’s too big for the small guest list. So, you need to come up with a final guest list and a number, which you can tell the tent company and they will bring out the best-suited option for you to rent.

Will You Need To Decorate The Tent?

The last thing you need to inform the tent company is the fact that whether or not you will be decorating inside the tent. Decorations take up space, so you need to rent a tent that will have enough space to comfortably allocate space to all of the guests and have room for decorations and props, all the while keeping the space inside the tent nice and spacious for walking and other activities. So, make sure that you factor in all of the things which are going to take up space inside the tent.

At What Time Do You Need It?

This is mainly for logistical reasons, but it’s a good idea to tell the tent company the time when your party will commence. This will give the company workers a good chunk of time to have the rented tent delivered and put up the tent and also carry out other important tasks before your garden party begins.

Usually, tents will arrive the morning of the event or party and they will have the tent set up in a few hours, so if your party is in the evening, the tent will be all set and ready to go. If you have a party in the morning, however, then the tent will be set up the night before.

Always Ask For References

Renting a tent is no big deal as long as you are working with the right people. If you don’t know where to start, then try asking for references from your peers and other people. You will get a ton of options for renting tents from legit places. You also want to take advantage of the internet and look for reviews of certain companies. This will also give you a good idea to get started on your tent-renting journey.

Go For Experienced Tent Rental Companies

It might be tempting to go for the first option that pops up in your mind, but it’s better to take a step back and evaluate the performance of different event tent rentals Rockland NY and go for the one which has the best reviews, amazing experience, and good rates. You don’t want to make hasty decisions when it comes to renting a tent, because that’s going to cost you a lot in the end.

Renting a tent isn’t cheap either, it costs anywhere from $200 to $400 per day, so you want to get your hands on experienced people who know what they’re doing.

Always Have Other Options

Don’t just settle for one option. If you have a lot of days leading up to the party to decide, then you want to make the most out of this time. Try to get multiple quotes from different places and narrow it down to 2 or 3 options. This is going to give you a good handful to choose from. From there, you can decide which company you want to go for, based on their customer reviews, how they manage things, and most importantly, the cost of the tent.

As a plus, the company should be licensed too so that you can report it to the authorities in case of an unpleasant situation, and to prove their legitimacy, in general.

Check For Liability License

Tents can be prone to damage and one of the biggest things which a tent can’t stand up against, literally, is bad weather. Tents can get damaged and ripped by bad winds and rain, so you need to make sure that the company has a liability policy and license so that you don’t end up with a hefty bill.

A liability license will ensure that all the damages are taken care of, by the company, as long as it wasn’t inflicted by you or the guests and it was truly an accident or a natural disaster, which can’t be controlled by either party.

Ask About Past Work Experiences

When deciding on a tent company, make sure that you are asking for pictures of the past work the company has done and what kinds of services they do offer. Looking at pictures is always a good idea because it gives you real-time proof of their work and whether they prioritize quality or not.

Also, make sure to ask about the delivery of the tent and whether the delivery fee will be included in the tent’s rent or not. By asking this, you can bargain and agree to a better quote, which is suitable for you as well as the company.

Is Buying A Better Option?

This question might be in the back of your mind. Is buying a tent a better option than renting it out? Well, the answer and the impact depend on how much you use a tent for different events. If you are someone who regularly hosts parties and you always rent a tent and it’s a continuous thing, then buying can be a better option than renting.

On the flip side, however, buying a tent will only leave you with one option and you will have to make do with what you have. Renting tents, on the other hand, is better because there is no responsibility on your side and you can be done with the tent in a matter of hours and the company will take care of the rest. You also have different types, colors, and patterns of tents to choose from and each time, you can opt for different ones, which won’t be the case with your own singular tent that you bought.

Conclusion

There you have it! Tents are an amazing way to save tons of money on venues. You can have your own personalized party within a tent and it will not only be fun but within budget if you get in touch with the right party rentals Rockland NY.